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Hoar Construction Assistant Construction Project Manager / HPM in Fort Smith, Arkansas

The Assistant Project Manager (APM) is responsible for working with the internal and external project teams to deliver the needed results for a K-12 school district capital expansion program. The APM helps facilitate project documentation and delivery requirements and ensure internal and external communication through effective day to day administration and coordination of projects. The APM reports to and is supported by the Program Director and supports the team of HPM Project Managers and Field Coordinators by managing general communications, project controls, and financial reporting at regular intervals to leadership including the owner’s CFO.

Key contributions include: produce/distribute meeting agendas and minutes, RFI management, submittal management, drawing management, assisting with change order review and management, project close out management and keeping project documentation up to date in the construction management software. In this role, you may be required to travel up to 25% of the time.

The APM is a crucial member of the HPM team, potentially working to advance their own career trajectory in the realm of project management. This position represents an opportunity to cultivate essential professional skills by working closely with experienced industry leaders to manage large, complex and highly critical projects from preconstruction through close out. Over time, the APM gains the experience needed to take on more responsibilities and grow their project management abilities. Responsibilities:Participate in the set up and maintenance of construction project management including planning, scheduling, budgeting prior to the start of the project.Procure and stock essential office supplies and equipment as needed for the project. Assist in the coordination and expediting necessary to ensure proper and timely delivery of shop drawings and submittals, construction materials, change orders, pricing and related approvals.

Manage project controls by way of Procore; a cloud-based software that connects project team members, applications, and devices on one platform. The APM ensures the HPM team, as well as the many designers, consultants and builders maintain accurate and up to date technical documents, i.e., drawings, specifications, schedules, RFI’s, submittals, materials testing reports, nonconforming work logs, punch lists, commissioning reports and closeout documents. This is to ensure all project team members share a unified awareness of the present situation, and the way forward to achieve the end state.Coordinate, obtain, and communicate all required information for construction and installation of owner furnished equipment. Update and maintain contract drawings with new contract information received as bulletins, RFI's, ASI's, and proposal requests. Participate in the review of contractor and material supplier invoices, company invoices, change order pricing information, drawings and submittals.

The APM ensures proper financial controls by properly routing vendor / contractor invoices for Project Manager approval for submittal to owner for processing and payment. The APM’s weekly reports to the owner’s CFO address outstanding vendor invoices for project within the program. Bi-weekly financial reports to owner’s senior leadership involve a deep dive into project cost to date, and projected cost to complete. This is to identify and proactively manage financial risk for each project. Maintain and update project schedules. Initiate, organize, and attend project meetings with appropriate members of the project team and ensure that meeting agendas and meeting minutes are produced and distributed to attendees and other necessary parties.

The APM manages general communications through professional daily correspondence with project team members. Meeting preparation includes arranging food and beverages as needed, as well as creating Powerpoint slide decks for presentations. The APM records and distributes meeting notes, outcomes, and action items with assignments to responsible parties. This enables the project team and stakeholders to envision the information accurately, and with accountability to move forward with clear direction.Assist the Project Manager(s) with updating PM Web in conjunction with processing Requests for Information, Submittals, Drawing Logs, and other management tools. Maintain the CBI report and insure all insurance is up to date. Assist with compilation of project close-out/operation and maintenance manuals for delivery to owner. Assist Project Manager with change order reviews.

Requirements:Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field

2 to 5 years’ experience in the construction industry as Project Engineer or APM. Owner's representation / Program management experience is preferable. Field experience on commercial construction projects is viewed as positive. Experience with construction project management software such as ProCore, Viewpoint, VICO and BIM Proficient in MS Word Valid Driver's License required LEED AP and/or CCM certifications helpful

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